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Microsoft Purview for efficient data management

Discover Microsoft Purview, a comprehensive solution to manage, protect and govern your data, no matter where it resides. With its product portfolio spanning data governance, data security, and risk and compliance solutions, Purview provides unparalleled information protection. By leveraging AI and machine learning, this innovative tool provides more effective visibility and data management. Plus, with features like data auditing, discovery, and mapping, it helps to stay up to date in the ever-changing field of data governance.

What is microsoft purview?

Microsoft Purview is a platform that offers a data governance solution to manage and protect data effectively. It integrates a series of tools that facilitate data management across different environments, whether local or in the cloud. With Purview, businesses can gain an overview of their data assets, which is essential for identifying and classifying sensitive information.

With Microsoft Purview, it is possible to meet regulatory requirements for compliance and data security. The use of AI technology not only improves visibility into data risks, but also optimizes their management throughout their lifecycle. For example, a company can use Purview to map its data and better understand its journey from source to end user.

What does Microsoft Purview replace?

In 2022, Microsoft Purview unified several previously separate solutions under a single banner. This consolidation marked the replacement of Microsoft 365 Compliance and Azure Purview, creating a unified platform.

The Microsoft Purview Data Catalog is now called Microsoft Purview Unified Catalog, retaining all of its original functionality. This transition is part of a broader strategy to simplify Microsoft tools.

Microsoft is also announcing the replacement of AI Hub with Data Security Posture Management (DSPM) for AI, strengthening its capabilities to assess and remediate potential risks in organizations using artificial intelligence.

Does Microsoft Purview replace Ediscovery?

Microsoft Purview does not directly replace eDiscovery, but it enhances it and integrates it into a broader platform. With Microsoft Purview, eDiscovery capabilities are enriched to deliver an end-to-end solution that meets the needs of modern organizations. Users can still access eDiscovery tools to search and export content in Exchange Online, OneDrive, and SharePoint, while benefiting from advanced data management capabilities.

Microsoft Purview offers two tiers of eDiscovery: Standard and Premium. The Premium tier helps manage more complex internal and external investigations with features like data curation, in-depth analysis, and case creation. This allows businesses to be more responsive to legal investigations and compliance issues.

Features of Microsoft Purview

Microsoft Purview stands out for its ability to provide complete visibility across your entire data assets. Thanks to its advanced tools, it allows you to efficiently discover and classify sensitive data. Among its main characteristics:

  • Seamless integration with various environments, whether on-premises or in the cloud.
  • Using AI to optimize data management, ensuring increased protection.
  • Unified governance capabilities that help manage on-premises, multi-cloud, and SaaS data.
  • Data mapping features for a detailed overview.
  • Compliance solutions that make it easier to comply with current regulations.

Let’s take the example of a company using Purview to identify potential risks related to its sensitive data. Using the platform, it can quickly locate and secure this information, minimizing the risk of a breach.

Microsoft Purview for Data Governance

Microsoft Purview provides an integrated approach to data governance, using advanced technologies such as artificial intelligence and machine learning. These tools allow companies to better understand and manage their data assets. Key features include:

  • Automatic classification of sensitive data
  • Global data mapping for an overview
  • Implementation of effective governance policies

With these features, Purview helps identify potential gaps in data management and provides solutions to address them. For example, a company can use Purview to automate the classification of confidential information, ensuring its security while meeting regulatory requirements. With this platform, data governance becomes more strategic and proactive.

How to connect Microsoft Purview to Office 365

To connect Microsoft Purview to Office 365, first access the Compliance Portal via the following URL: compliance.microsoft.com. Log in with your work or school account credentials.

Make sure your account has the necessary permissions to manage compliance solutions and subscriptions associated with Microsoft 365.

Once logged in, you will be able to explore the different solutions available in the navigation pane.

To make onboarding easier, here are some key steps to follow:

Check administrator permissions to ensure full access to Microsoft Purview features.
Configure security and data governance settings according to your business needs.
Use data discovery tools to identify sensitive information and apply appropriate protection policies.

By following these steps, you will be able to take full advantage of the capabilities offered by Microsoft Purview in conjunction with Office 365.

Protecting information with Microsoft Purview

Microsoft Purview provides robust information protection, essential for securing sensitive business data. It uses sensitivity labels to efficiently identify and classify critical information. These labels, applied automatically, allow access to data to be restricted according to the level of sensitivity.

Purview features include protection measures like encryption and access restrictions. For example, a business can configure Purview to prevent unauthorized sharing of confidential documents through platforms like OneDrive or SharePoint.

For optimal management, here are some actions to take into account:

  • Identify and classify all sensitive data
  • Apply appropriate privacy labels
  • Using encryption to protect electronic communications

These practices not only ensure compliance with regulations but also strengthen overall data security.

Data auditing with Microsoft Purview

Microsoft Purview offers robust auditing solutions to monitor and analyze user and administrator activities across various Microsoft services. The Standard and Premium audit options allow you to search for specific activity records. This is particularly useful for forensic investigations and regulatory compliance.

With the built-in audit search tool, you can track critical actions and respond quickly to potential incidents. Audit data can be retained for up to 10 years, providing extensive traceability. Here are some key features:

  • Tracking user interactions with Microsoft 365
  • Analysis of access patterns to identify anomalies
  • Custom retention options for audit records

To illustrate, a business can use Purview to trace a user’s suspicious actions, thereby strengthening data security while complying with legal requirements.

Microsoft Purview and data quality

Microsoft Purview plays a vital role in improving data quality within organizations. This platform offers advanced tools to evaluate, clean and enrich data, ensuring its integrity and accuracy. Thanks to its features, it is possible to carry out in-depth data analysis to identify and correct inconsistencies.

Users can benefit from various tools to improve data quality, such as:

  • Detailed reports on data status
  • Improvement suggestions based on machine learning
  • Complete traceability of modifications made

A real-world example would be a company using Purview to audit its customer databases. By detecting and eliminating duplicates or incorrect entries, it can significantly improve the quality of data used for its marketing campaigns. Thus, Microsoft Purview helps maintain a high level of data quality and reliability, essential for informed decision-making.

Explore the Microsoft Purview data catalog

The Microsoft Purview Data Catalog is a powerful tool for exploring and understanding your data assets. Using advanced filters, users can refine their searches to find exactly what they need. For example, it is possible to search by source name, classification, or glossary terms.

Companies can leverage this catalog to improve their data governance with features such as business glossary management and labeling automation. Certified resources are also highlighted, guaranteeing their reliability and relevance.

Finally, users can benefit from seamless navigation thanks to the catalog’s integration with services like Azure Data Factory and Synapse Analytics, allowing direct search from these platforms. This integration facilitates rapid access to the data needed for in-depth analyses.

“Data estate insights” with Microsoft Purview

Microsoft Purview offers a dedicated data estate insights application that allows data governance managers to obtain an overview of their assets. This application provides automated reporting, highlighting governance gaps and facilitating informed decision-making.

Users can benefit from several key features:

  • An overview of the health of the data estate
  • Clues to the adoption of governance practices
  • Identifying anomalies in data

With these tools, Microsoft Purview helps organizations optimize their data management strategy and improve the quality of information. For example, a business can quickly identify misclassified sensitive data and take steps to secure it, ensuring increased compliance and enhanced risk protection.

In short

The power of Microsoft Purview lies in its ability to adapt to the specific needs of each organization. The platform automatically adjusts to technological and regulatory developments in the market, guaranteeing optimal protection of digital resources.

Native integration with the Microsoft 365 ecosystem significantly simplifies the work of IT teams. A centralized dashboard allows you to manage all security and compliance parameters from a single interface.

The platform analyzes suspicious behavior in real time and instantly applies the necessary corrective measures. This increased responsiveness strengthens the overall protection of information assets while reducing the workload of administrators.

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