In 2026, hybrid work has become a lasting reality in organizations. Whether in meetings or calls, it is common to present documents to colleagues or clients. The good news is that you can easily share your screen using Microsoft Teams for Business. In this short article, we explain how to easily share your screen during a Teams meeting.

How to enable screen sharing on Teams during a video call

Once your virtual meeting has started, locate the Share button in the control bar (usually in the center or at the top of your screen, depending on your Teams version). In 2026, the New Teams offers a streamlined interface that makes this feature even easier to access.

After clicking this button, the sharing menu appears with your options: share your entire desktop or select a specific window. A red border appears around your screen to confirm that participants can see your content. A control bar at the top allows you to give control to another participant or stop sharing at any time.

Teams screen sharing issue: why is it not working?

Your internet connection plays a key role in ensuring screen sharing works properly. Insufficient bandwidth can cause frozen or black screens for participants.

Make sure your web browser (Chrome or Edge) is up to date and regularly clear the Teams cache. Close unnecessary browser tabs and background applications to free up resources. On Windows, check your privacy settings to ensure Teams is authorized to capture your screen.

If the issue persists, consider upgrading to the New Teams, which offers improved stability in 2026. Also, remember to ask your administrator to enable presentation permissions for all users.

Why can’t I see the shared screen on Teams?

When the presenter is sharing content but you only see a profile picture, first check your display settings. Click the three-dot icon in the top-right corner, then switch between the available views (gallery, large gallery, or content-only).

Also make sure the video feed is not blocked by your settings or browser. If the issue continues, sign out of Teams and sign back in to refresh your connection to Microsoft servers.

How to see participants while sharing your screen on Teams

Multitasking in Teams requires a few practical tips. To keep an eye on participants during a presentation, use the gallery view feature at the top of your screen. This option allows you to maintain visual contact with your audience while sharing content.

Another solution is to use a second screen: connect an additional monitor to your computer and drag the participants window onto it. You can also reduce the size of your presentation window to leave part of the screen dedicated to participant view and instant messaging.

With the New Teams in 2026, multitasking management has improved thanks to a redesigned interface that makes it easier to switch between your presentation and interactions. Don’t forget to enable sound notifications in your Teams settings to stay aware of participant reactions, such as raised hands or chat messages.

Simultaneous screen sharing: can you share multiple screens on Teams?

No, Microsoft Teams does not allow sharing multiple screens simultaneously from a single device. Here are some alternatives to work around this limitation:

• Share one screen at a time: Quickly switch between your PowerPoint presentation and other windows by stopping and restarting screen sharing.
• Share your entire desktop: Your whole desktop is displayed, including all connected monitors, but be careful—participants will see everything that is open.
• Use multiple devices: Join the meeting from two different devices (for example, a laptop and a desktop PC). Each device broadcasts its own video feed, allowing you to share different screens.
• Share specific windows: Select individual applications to share and switch between windows as needed.

Giving control and other tips for your Teams presentations

Enable the system audio option so participants can hear the sound from your videos during sharing. Also remember to hide notifications by activating “Do Not Disturb” mode before presenting your screen.

For a smooth experience, close unnecessary applications and keep only the ones needed for your presentation open. In 2026, screen sharing works seamlessly across all mobile devices, whether on smartphones or tablets.

Teams screen sharing FAQ

How do I share a PowerPoint on Teams?

To share a PowerPoint presentation in Teams, use PowerPoint Live directly from the sharing menu. Click the Share button, then select your PowerPoint file in the dedicated section. This feature allows you to view your notes and participants while presenting your slides.

How do I share my screen in full screen on Teams?

To share your entire screen, click the Share button during your Teams meeting, then select the Screen or Desktop option from the available choices. This method displays your full desktop to participants. Make sure to close personal applications before sharing to avoid displaying confidential information.

How do I share my screen on Teams using a Mac?

On Mac, Teams requires a specific permission to share your screen. Go to System Preferences, then Security & Privacy, and finally Screen Recording. Check the Microsoft Teams box to authorize the app. Don’t forget to restart Teams after changing these settings.

How do I share my screen on Teams using an iPad?

From your iPad, join your Teams meeting and tap the three dots at the bottom of the screen. Select Share, then choose Share Screen. Tap Start Broadcast to begin sharing. The mobile interface automatically adjusts to optimize the display of your content for other participants.

How do I give control during a Teams screen share?

While sharing your screen, a control bar appears at the top of your window. Click the Give Control icon in this bar, then select the name of the participant you want to transfer control to. That person will then be able to interact with your shared screen. You can take back control at any time.