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Microsoft 365 Governance
Align your IT management rules with your business objectives using IT governance. The methods by which IT is managed and the life-cycle of data is a growing concern for most companies. MS Solutions understands the new reality in which “Law 64” plays a dominant role. We understand the issues and can help you comply.
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Support your business strategy and mitigate IT risk with an IT governance plan for Microsoft 365 and Power BI

In the age of hybrid work, it is essential for every business to have IT governance in place to support business strategy, mitigate IT risk, create value in the organization, and improve productivity.

Did you know that …

92% of Canadian companies expect to make significant technology investments in the next few years

Source: Novipro/Léger

Why implement IT governance?

In the age of hybrid work and digital transformation, your IT system is both a value generator for your organization, and a source of productivity for your employees. It is therefore essential to ensure that your IT system is used properly, in order to meet your objectives.

  • IT governance is a formal framework for aligning your IT system with your business objectives. In itself, it allows you to control its use by setting up rules for the use of your IT.
  • In addition to aligning your information system with your business strategy, IT governance also allows you to optimize the performance of your IT system and control the operational risks inherent to its use by your employees.

IT governance in Microsoft 365

MS Solutions supports you in the governance of your Microsoft 365 platform with a framework delineated into four major areas:

Access policies

M365 services to use
It is necessary to clearly define which Microsoft 365 applications are used within the organization, as well as which services are not. In addition, a map of the connectors authorized to connect to your Microsoft 365 services must be created. 

  • Define which M365 applications to use
  • Define non-M365 platforms to be used
  • Define authorized connectors in M365
  • Procedure to follow if other applications are required

Creation policies

M365 group life cycle
The lifecycle of Microsoft 365 groups must be clearly defined, from the purpose of the groups to the creation process to follow. 

  • Define group purpose
  • Define group naming policy
  • Define the creation process to be followed
  • Define the disposition process to be implemented

Compliance policies

Collaboration and sharing
Data compliance is a key focus of IT governance, and it is important to have well-defined policies for sharing data between users.  

  • Define the communication channels to be used
  • Define file storage channels to be used
  • Define internal file sharing strategies
  • Define external file sharing strategies

Usage policies

Data compliance
The definition of collaboration and sharing processes must allow you to clearly determine which communication channels are used, as well as the channels for sharing files, both internally and externally.  

  • Define share expiration policies
  • Define group and data retention policies
  • Define sensitive data strategies
  • Define data disposition strategies

MS Solutions will help you implement an IT governance plan within the Microsoft 365 environment in several steps, starting with training for company managers and a needs analysis. This is followed by verification of current settings, validation of an action plan, and implementation of new policies in Microsoft 365. Keep in mind that an IT governance plan must be constantly updated and improved.

IT governance within Power BI

With the increasing use of data analysis software, it is essential to define governance within Power BI itself. Here, it is again a matter of determining the rules, regulations and strategies that guarantee the integrity and security of the data that passes through this software, in particular by regulating the access and permissions of each user.

MS Solutions offers you personalized support for the implementation of an IT governance plan for Power BI, which is based on four major points:    

It is essential to clearly define who is the administrator of the platform and who controls access to it, both internally and externally. 

Defining the access rights of each user is essential to ensure that your business data is handled securely.  

A governance plan will include sharing policies for the various reports created in Power BI, as well as the permissions to use and the data collected. 

It is also essential to define the rules related to compliance, such as data and report confidentiality, information backup and the data lifecycle.

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Our Commitment

We are experts in accelerating the use of the Microsoft 365 ecosystem by your people, through customized coaching and the application of best practices.

Stéphane Blais

Vice President Of Technologies and Innovation

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