Microsoft 365 Copilot raises many questions about Copilot licensing and how it works. We have compiled your key questions into four categories: Licensing & Access, Features, Security, and the Future. Discover all the answers about this groundbreaking Microsoft 365 license.
Licensing and Access to Copilot
Is Microsoft 365 Copilot already available?
Yes, Microsoft 365 Copilot has been available since January 2024 and has continued to evolve with major updates. The rollout of the latest version of Copilot Chat began in August 2025 for Word, Excel, PowerPoint, and OneNote, and was completed in October 2025 across all platforms (Windows, Mac, and mobile).
What is the price of Microsoft 365 Copilot?
Since early 2026, Copilot Chat (basic version) has been included for free in eligible Microsoft 365 subscriptions. To access Microsoft 365 Copilot with advanced features (in-depth analysis, complex automation, full integration), an additional paid license is still required at $42.74 per user per month.
How can I obtain a Copilot license?
To obtain a Copilot license, you must have an eligible Microsoft 365 subscription. The license is purchased as an add-on through the Microsoft 365 Admin Center. MS Solutions supports you through its Copilot implementation service, which simplifies integration and configuration.
Which license is required to use Copilot?
Microsoft 365 Copilot is compatible with several business licenses, including Microsoft 365 Business Basic and higher. Advanced features require an additional license. Specific options are also available for the education sector.
Should I keep my emails to optimize Copilot?
Absolutely! Copilot analyzes your emails to deliver contextual and relevant responses. Permanently deleting messages limits Copilot’s ability to understand your work environment. Keep them in your mailbox or trash to maximize effectiveness.
Do I need training to write good prompts?
Definitely! The quality of your prompts directly determines the relevance of Copilot’s responses. Mastering prompt engineering will allow you to fully leverage its potential. MS Solutions offers dedicated training to help you write effective prompts and achieve optimal results.
Key Features of Microsoft 365 Copilot
What is the difference between Microsoft 365 Copilot and Viva Insights in Outlook?
Viva Insights is limited to Outlook and provides analytical data to improve productivity. Microsoft 365 Copilot, on the other hand, spans the entire Microsoft ecosystem and goes far beyond analytics: it processes your data according to your specific needs and significantly amplifies Viva Insights’ capabilities.
How does Microsoft 365 Copilot ensure information accuracy?
Unlike the free version of ChatGPT, whose data stops at a specific cutoff date, Microsoft 365 Copilot is connected to the internet in real time. It also relies on Microsoft Graph to access your business data, enabling it to deliver contextual, up-to-date answers based on your specific work environment.
In which Microsoft 365 applications is Copilot available?
Copilot is integrated into the main Microsoft 365 applications:
- Word: content generation, summaries, and document rewriting
- Excel: data analysis, formula creation, and visualizations
- PowerPoint: presentation creation with image generation via DALL·E
- Teams: meeting transcription, summaries, and task follow-up
- SharePoint: document organization and intelligent search
To access these features, a dedicated Copilot license is required in addition to your existing Microsoft 365 subscription.
Cybersecurity and Compliance with Copilot
Will my data be shared with Microsoft or ChatGPT?
No. Your data is protected and secure. Under no circumstances is it shared outside your Microsoft environment. Microsoft applies a multi-layered defense strategy to secure Copilot, based on strict enterprise-grade security standards.
Is Microsoft 365 Copilot compliant with Law 25?
Yes, Microsoft 365 Copilot complies with the requirements of Law 25. However, we recommend conducting a diagnostic of your M365 environment to ensure optimal data governance and prevent internal data leaks—with or without Copilot.
💡 MS Solutions is an expert in conducting M365 structural diagnostics.
Can Teams transcription be disabled for confidentiality reasons?
Yes, this feature is confirmed. Since January 2026, Microsoft Teams Copilot operates without transcription by default for new meetings. Organizers can manually enable or disable this feature based on their confidentiality needs.
What are the risks if my Microsoft 365 account is compromised?
Microsoft has implemented advanced protections against malicious prompt injections. However, a compromised account remains a major risk, which is why multi-factor authentication (MFA) is essential.
To further strengthen security, here are best-practice governance measures to adopt:
- Configure precise access controls for Copilot via the Microsoft 365 Admin Center
- Implement Data Loss Prevention (DLP) to block prompts containing sensitive information
- Enable Microsoft Purview AI observability to monitor all interactions with agents
In Summary
Microsoft 365 Copilot is revolutionizing productivity by becoming your everyday intelligent assistant. Do you have questions about integrating it into your organization? Contact our team of experts for personalized support.
